FULL-TIME, EXEMPT; REPORTS TO MANAGING DIRECTOR
ESSENTIAL DUTIES & RESPONSIBILITIES
- Manage day-to-day operational aspects of accounting & bookkeeping practices. Maintain working knowledge of accounting system(s) & perform or oversee all bookkeeping functions. Manage multiple bank accounts. Manage daily cash flow. Work closely with Managing Director and Board to ensure the organization’s overall financial health & stability.
- Prepare financial statements & reports, including income statements, balance sheets, cash flow, and analyses of future earnings/expenses. Prepare reports for regulatory authorities, granting agencies, tax exemption documents, etc. and for review by Managing Director & Board Treasurer. Assist Managing Director in preparation of annual budgets and re-forecasting.
- Conduct informal audit of books to ensure proper record keeping. Coordinate formal audits and support the work of independent auditors.
- Maintain accounting records related to tracking restricted/unrestricted grants. Prepare info for grant proposals & reports as needed.
- Prepare annual charitable gaming documentation.
- Participate in Board Finance Committee meetings and assist Managing Director to prepare for these and other Board meetings, as needed and applicable.
Human Resources Coordination:
- Gather & calculate employee salaries/wages and contractor payments. Maintain knowledge of current payroll tax legislation. Coordinate bi-weekly payroll with payroll service. Prepare 1099s.
- Serve as coordinator of human resources & administrator of all employee benefits, including open enrollment periods, employee changes with appropriate vendors, and liaising with insurance carriers, agents, and staff.
- Provide administrative support for staffing, including processing background checks, maintaining appropriate files, and preparing separation notices (i.e. unemployment, benefits) & related filings.
- Manage contracts and contractor files.
General Office Administration:
- Serve as general office manager including stocking & purchasing office supplies. Facilitate purchase of royalties, props, & costumes as needed.
- Oversee technical support needs, including managing contracts for office equipment and service contracts for technical support assistance. Coordinate outside services for technical support.
- Manage Business Associate staff, as well as business-related functions of Program Administration staff.
- Oversee registration (fall, spring, summer) and staff performing registration functions. Process financial aid applications & awards.
- Oversee databases and work with staff to ensure consistency & accuracy of information.
- Oversee incoming & outgoing mail processes.
- Assist with planning, organization & execution of events.
- Help promote all programs, events, campaigns, etc. to stakeholders on an ongoing basis.
Salary Range: $40,000
ESSENTIAL QUALIFICATIONS, EXPERIENCE & SKILLS
- Bachelor’s degree in Business Administration or related field -- or a combination of education, training, and experience resulting in demonstrated competency to perform the work.
- Minimum of five years' experience and proven proficiency in accounting, bookkeeping, and office administration roles. Previous nonprofit accounting experience preferred.
- Advanced computer proficiency including Excel, Word, QuickBooks.
- Customer service oriented with excellent oral & written communication; strong interpersonal skills.
- Ability to organize & manage multiple priorities, to think ahead & plan over multi-year timeline.
- Trustworthy; demonstrated understanding of the importance of confidentiality in handling sensitive information.
- Ability to solve problems independently, work successfully under pressure, and work creatively on a tight budget.
- Ability to handle a sometimes loud, chaotic office environment & shared working spaces.
- Proactive & positive attitude in fast-paced, fluid environment.
- Maintain valid driver’s license, have reliable transportation & auto insurance.
- Successfully pass background screenings.
- Enjoy working around children and enthusiastically support the organization’s mission & programs.
- Ability to work remotely when needed.
How to Apply:
$40,000 base salary, commensurate with experience. Generous benefits. Fun, casual, creative (sometimes noisy!) working environment. Some evening & weekend work. Occasional local travel. Frequent interaction with stakeholders in person, on computers & phones. Occasional lifting up to 25 lbs. Must comply with all health and safety rules and precautions determined by the organization under the guidelines of the CDC and state, local, and federal officials as applicable.
Commonwealth Theatre Center is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion (creed), gender, gender identity, gender expression, age, national origin, disability, marital status, sexual orientation, veteran status, military status, genetic information, or any other basis protected by law. Members of underrepresented groups are encouraged to apply.
ABOUT CTC: With a mission to develop youth & our community through excellence in comprehensive theatre education & performance, Commonwealth Theatre Center is home to the Walden Theatre Conservatory, one of the leading programs for youth theatre arts in the U.S., and Blue Apple Outreach, which brings innovative theatre education to schools & community partners region-wide.Visit www.CommonwealthTheatre.org for details. Send resume & cover letter to email@example.com.NO PHONE CALLS, PLEASE.