Director of Finance

Employer: Visually Impaired Preschool Services

Job Description

Job Purpose

Visually Impaired Preschool Services (VIPS) is looking for a Director of Finance who will be a strategic thought-partner, and report to the Executive Director. The successful candidate will be a hands-on and participative team member with responsibility for finance/accounting, business planning and budgeting.  The Director of Finance will contribute to the overall success of the organization by effectively managing all financial tasks for the organization.  The Director of Finance will play a critical role in partnering with the senior leadership team in strategic decision making and operations as VIPS continues to enhance its quality programming and build capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact, growing organization.   Generous benefit package offered with compensation based on experience and qualifications.

Primary Duties and Responsibilities*

The Director of Finance performs a wide range of duties including some or all of the following:

Financial accounting and reporting

·        Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting in accordance with generally accepted accounting principles (GAAP)

·        Oversee and lead annual budgeting and planning process in conjunction with the ED; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.

·        Manage the cash flow and prepare extended cash flow forecasts

·        Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.

·        Update and implement all necessary business policies and accounting practices; develop the finance department’s overall policy, practice and procedure manual.

·        Effectively communicate and present the critical financial matters to the board of directors.

·        Ensure that all statutory requirements of the organization are met including Charitable License Status and Taxes, Withholding Payments and Income Tax, 403B payments, Secretary of State registrations, etc.

·        Prepare all supporting information for the annual audit and liaise with the Board’s Finance Committee and the external auditors as necessary

·        Document and maintain complete and accurate supporting information for all financial transactions

·        Maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash

·        Reconcile bank and investment accounts

·        Review monthly results and implement monthly variance reporting

·        Perform the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll

·        Maintain policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation

·        Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate

·        Work with the outside accounting firm to ensure the I 990 return is completed in a timely manner

·        Liaise with the Treasurer, Finance Committee and Executive Committee as appropriate

·        Assist the Executive Director and the Board Treasurer with financial reporting as required at Board and Annual General Meetings

Payroll preparation and administration     

·        Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner

·        Negotiate and manage the employee insurance and benefits plans

·        Process and submit statutory and benefit remittances

Budget preparation

·        Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director and Treasurer and/or Finance Committee in a timely manner

·        Assist Program Directors and Project Managers with the preparation of budgets for funding applications

Project/Contract/Grant management accounting

·        Maintain financial records for each grant, project or contract and facilitate value added management reporting.

·        Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders

·        Provide accurate and timely reporting on the financial activity of individual projects

Information technology

·        Evaluate the need for new technology to meet the organization’s financial data processing, control, and reporting requirements

·        Advise on appropriate technology that meets the organization’s information requirements and financial resources

Risk management

·        Monitor risk management policies and procedures to ensure that program and organizational risks are minimized

·        Advise the organization’s leadership on appropriate insurance coverage for the organization and the Board of Directors

·        Maximize income where possible and appropriate

·        Negotiate with Bank for lines of credit or other financial services as required and appropriate

Salary Range: $50,000 - $75,000

Job Requirements:

Qualifications and Experience

Education and Experience

·  University degree or college diploma in Accounting, Finance, or Business Management/Administration

·  3 to 5 years of progressive financial responsibility

Professional designation

·        Chartered Accountant, Certified Public Accountant, Certified General Accountant, or Certified Management Accountant designation preferred.

Knowledge, skills and abilities

·        Knowledge of generally accepted accounting principles  

·        Knowledge of federal and provincial legislation affecting charities

·        Knowledge of provincial legislation on Employment Standards

·        Knowledge of the voluntary sector

Proficiency in the use of computer programs for:

·        Accounting with Quickbooks preferred, Word Processing, Databases, Spreadsheets, Email and Internet

Personal characteristics - The Director of Finance should demonstrate competence in some or all of the following:

·        Behave Ethically: Understand ethical behavior and business practices and ensure own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization

·        Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.

·        Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

·        Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.

·        Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.

·        Lead: Positively influence others to achieve results that are in the best interest of the organization.

·        Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization

·        Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.

·        Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.

·        Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

How to Apply:

How to Apply:

Additional Information

In addition to changing the lives of babies with blindness, eligible employees enjoy generous paid holidays, paid vacation, paid personal time, paid Life Insurance, Short and Long Term Disability Insurance, 403b Retirement Planning with up to a 4% employer match, Health Insurance with a premium paid up to 75%, as well as a Section 125 Health Plan which includes Medical, Dental, Vision and Supplemental Insurance. All offered benefits and the waiting periods are described in depth in our Employee Benefits Guide. To apply, interested applicants may apply by faxing or emailing a cover letter and resume to: 

Human Resources at or fax number 502-636-0024

Submissions that include cover letters will be reviewed more favorably.

No phone calls please

VIPS is an Equal Opportunity Employer. Our employment practices consist of recruiting and hiring qualified employees without discrimination with regard to age, color, disability, familial status, gender, gender identification, marital status, national origin, race, religion, sexual orientation, genetic identifying information, or veteran status. It is our policy that equal employment opportunity be provided with respect to hiring, compensation, promotion, benefits and all other privileges and conditions of employment.