Director of Programming & Operations

The West Louisville ecoHUB Arts Community, Inc.

Job Description: 

The West Louisville ecoHUB Arts Community is a nonprofit effort centered on obtaining clusters of abandoned houses and vacant lots in West Louisville and converting them into arts venues and outdoor event spaces resulting in a small arts community, where arts entities will be able to host pop-up exhibits and performances to showcase their programming to West Louisville residents, tourist, and others Louisville residents. The project will provide engagement with those who otherwise would not have access to educational arts programs because of limited resources and transportation issues, and to bring about positive change through inclusiveness, art, education, engagement, health and wellness, job training, volunteerism, and hope for all Louisvillians!

The Director of Programming & Operations [DPO] position is responsible for carrying out the mission of the organization, and functions as a liaison between the Executive Director, Board of Directors, and arts entities. The position provides organizational leadership to staff and volunteers and is a hands on dynamic position with many moving parts. The perfect candidate must posses the ability to wear many hats, stay calm under pressure, thrive on change, and be adept at getting things done! The DPO is responsible for developing strong positive relationships with arts entity representative; coordinating and scheduling of all art community events – e.g., exhibits, concerts, theatrical performances, rehearsals, special donor events, receptions, and making sure they run smoothly and seamlessly and in a financially responsible manner. They are also responsible for carrying out provisions in participation agreements, recruitment, training, and supervision and management of volunteers.

Job Requirements:

  • Work in the performing arts presenting and touring field that includes, but is not limited to, individuals who are presenters, managers, agents, creative directors, performing artists, or service organizations, etc.
  • Two – Five years of significant management/decision-making experience within the field of performing arts, including responsibility for leading people and/or budgets, and have experience or knowledge of working in and with community
  • Bachelor’s Degree
  • Evidence of strong communications skills
  • Grant writing and/or sponsorship experience

Preferred Qualifications:

  • A Masters in Arts Administration

Responsibilities:

  • Plan and administer all exhibit production activities with art entities, including facilitating, staging, and other logistical arrangements.
  • Coordinate activities with art entity’s management and staging team.
  • Arrange and participate in meetings with art entity directors and staging staff.
  • Confirm exhibition and performances with scheduled and future exhibitors.
  • Ensure that all terms are met within the exhibitor contract requirements, including (but not limited to) arranging for guest artist hospitality and transportation, redeeming the Association’s travel rewards when applicable for visiting lecturers and artist invited by The West Louisville ecoHUB Arts Community.
  • Ensure front-of-house staffing, docents, and volunteers are trained and knowledgeable.
  • Serve as part of senior management team to assist the Executive Director in setting and implementing administrative and artistic policies established by the Board of Directors.
  • Prepare the MASTER schedule by working with the Executive Director to achieve project goals while maximizing services for financial benefit and upholding the requirements of participation agreements.
  • Determine feasible schedules for exhibits and outreach programs.
  • Develop PARTICIPATION AGREEMENT:
  • Meet with arts entity Executive Directors to share information and discuss concerns.
  • Follow up on all requests in a timely manner; help promote positive relations between the art entities and The West Louisville ecoHUB Arts Community.
  • Ensure best possible physical working conditions for exhibitors in all situations.
  • Monitor budgets for all production, events, and activities.
  • Maintain appropriate cost controls while maintaining artistic integrity and upholding the exhibitor agreements.
  • Manage procurement of supplies, licenses, equipment, and services for operational purposes. Maintain inventories of property and supplies.
  • Work closely with Executive Director and other designated staff in long-range planning for the organization; prepare budget projections as needed.
  • Organize and conduct orientation and training of volunteers making sure all aspects of the training are in accordance with the organization’s mission and philosophy. Update training materials and programs as needed and alerts volunteers to relevant education opportunities.
  • Maintain volunteer personnel records and record volunteer duties and hours donated. Prepare operational reports on volunteer activities. Prepare budget reports.
  • Recruit volunteers for events and prepare work assignments. Supervise volunteers at events if applicable.
  • Attend all organizational meetings, programs, and activities; provide reports and agendas as required.
  • Work with arts entities to create calendar of events for upcoming year.

How To Apply:

Submit a letter of application addressing qualifications and artistic vision for project, curriculum vita, and the names and contact information for three (3) professional references to Info@TheWestLouisvilleecoHUBArtsCommunity.org

Additional Information:
If you have any questions about the position, please e-mail: John Shaw-Woo at John@TheWestLouisvilleecoHUBArtsCommunity.org