Executive Assistant / Project Manager
Employer: National Stem Cell Foundation
Executive Assistant: Responsibilities
- Board management: schedule meetings, coordinate mailings, take and transcribe minutes, provide follow up communication and regular updates on Foundation activities
- Travel planning for CEO, leadership team
- Event arrangements as needed: programs, fundraisers, speaking engagements, local and/or national events
- Event or program ordering: food, gifts, promotional materials, other items as needed
- Mailings: holiday cards and gifts, others as needed.
- Coordinate press release/news distribution to database
- Special project assistance as needed by leadership team
Project Manager / Database Management (LGL): Responsibilties
- Manage and maintain database: provide quarterly updates and generate reports as requested
- Track grants made and grants received for follow up reporting (incoming and outgoing)
- Donor acknowledgement: tax letters, personal notes, pledge reminders
- Donor follow up scheduling for meetings, updates
- Weekly task schedule for CEO
- Track donor areas of interest for information updates
- Donor/funding partner/grant recipient recognition acknowledgement: clippings, articles, public events, etc.
Operational Support
- Process invoices for Controller
- Stamp in and initial invoices
- Manage receipts
- Secure funds and make deposits
- Inventory/lease management of supplies and office equipment
- Field and route incoming phone calls, follow up as needed
Core Competencies:
- Excellent verbal and written communication skills
- Excellent organizational skills
- Strong attention to detail
- Social media experience and expertise
- Internet research experience and expertise
- Database management experience and expertise (non-profit database management experience preferred)
- Initiative
- Able to work autonomously or collaboratively as needed
- Able to multi-task and maintain workflow despite interruptions
- Basic administrative/transactional/
spreadsheet skills
How To Apply:
Submit resume and cover letter to info@
No phone calls please. Questions can be submitted to info@