Executive Assistant / Project Manager

Employer: National Stem Cell Foundation

Job Description

Executive Assistant: Responsibilities

  • Board management: schedule meetings, coordinate mailings, take and transcribe minutes, provide follow up communication and regular updates on Foundation activities
  • Travel planning for CEO, leadership team
  • Event arrangements as needed: programs, fundraisers, speaking engagements, local and/or national events
  • Event or program ordering: food, gifts, promotional materials, other items as needed
  • Mailings: holiday cards and gifts, others as needed.
  • Coordinate press release/news distribution to database
  • Special project assistance as needed by leadership team

Project Manager / Database Management (LGL): Responsibilties

  • Manage and maintain database: provide quarterly updates and generate reports as requested
  • Track grants made and grants received for follow up reporting (incoming and outgoing)
  • Donor acknowledgement: tax letters, personal notes, pledge reminders
  • Donor follow up scheduling for meetings, updates
    • Weekly task schedule for CEO
  • Track donor areas of interest for information updates
  • Donor/funding partner/grant recipient recognition acknowledgement: clippings, articles, public events, etc.

Operational Support

  • Process invoices for Controller
    • Stamp in and initial invoices
    • Manage receipts
    • Secure funds and make deposits
  • Inventory/lease management of supplies and office equipment
  • Field and route incoming phone calls, follow up as needed

Core Competencies:

  • Excellent verbal and written communication skills
  • Excellent organizational skills
  • Strong attention to detail
  • Social media experience and expertise
  • Internet research experience and expertise
  • Database management experience and expertise (non-profit database management experience preferred)
  • Initiative
  • Able to work autonomously or collaboratively as needed
  • Able to multi-task and maintain workflow despite interruptions
  • Basic administrative/transactional/spreadsheet skills

How To Apply:

Submit resume and cover letter to info@nationalstemcellfoundation.org

No phone calls please. Questions can be submitted to info@nationalstemcellfoundation.org