Family Education Program Coordinator

Employer: The Backside Learning Center

Reports To: Director of the Backside Learning Center, Inc.
FLSA Status: Non-exempt, Full-time

The Backside Learning Center (BLC) is a 501c3 organization located on the backside of Churchill Downs, with the mission of building community and enriching the lives of backside workers and families. The BLC provides educational programming, social services and referrals to the nearly 1000 backside workers and their families. The population served consists primarily of immigrants from various Latin American countries.

The BLC’s Family Education Program (FEP) is designed to give the families of equine workers and those in the surrounding neighborhood the opportunity to develop their language and culture skills together. The BLC is able to provide academic and social enrichment activities to school-aged children, while offering simultaneous English classes for their parents.

After school tutoring is completely volunteer-led. Youth participants (ages 5-15) complete their homework, practice reading skills, and engage in academic and social enrichment activities facilitated by a volunteer tutor. English classes for parents are taught by BLC interns or volunteers.

This program is currently held on Tuesdays and Thursdays from 5:30 to 7:00 pm at our off-site location.

Summary of Position:

The Family Education Program Coordinator is a full-time position, responsible for the planning and implementation of the FEP with the goal of facilitating youth participants’ academic and social-emotional development, allowing their parents the opportunity to develop their English skills, including the implementation of elements of the family literacy model. The position will work out of the BLC’s main office, located on the backside of Churchill Downs race track, while also performing responsibilities at the FEP program site near the track. The Family Education Program Coordinator will work as part of the team of staff, ensuring that the FEP goals and activities are consistent with the overall mission of the organization. The position will work under the direct supervision of the BLC Program Manager, with oversight of the Executive Director.

This position requires evening hours twice weekly at a minimum.

Primary Responsibilities:

  • Facilitate the implementation of the FEP, including set up, oversight and coordination of volunteers, response to the needs of program participants; generally create a clear, effective, and comfortable learning environment
  • Create and execute plans for the enhancement or improvement of FEP activities, particularly the implementation of social and emotional enrichment opportunities
  • Conduct outreach with potential program participants, including walking the barns to invite parents to participate, following up with potential participants through phone calls or home visits, and informing new participants of the program
  • Maintain strong communication and build relationships with youth participants themselves as well as their parents, teachers, and other involved community members
  • Develop materials to send home with youth participants providing tips and other information for parents
  • Coordinate FEP volunteers: Train, place, and recognize volunteers. Create materials, communicate effectively, and provide support to ensure quality implementation of the FEP
  • Produce event announcements and communication materials (in English and Spanish)
  • Facilitate partnerships and build strong working relationships with community stakeholders
  • Develop methods of assessing and demonstrating the efficacy of the FEP and keep appropriate records
  • Maintain records of FEP participants and volunteers and generate reports
  • Assist BLC staff with identifying and researching funding opportunities; provide relevant FEP information for grant preparation; assistance with fundraising events as needed
  • Provide information and photos related to the FEP for the BLC website, social media sites, and newsletter
  • Organize FEP spaces and materials, keeping them organized and stocked with necessary materials
  • Development and implementation of the Family Literacy model within the BLC’s FEP
  • Other duties as assigned

Education, Experience and Skills Required:

  • Able to identify abilities, deficiencies, and proficiencies; have instructional strategies; able to manage behavioral issues effectively; have demonstrated leadership skills and creativity; able to plan and implement programming to facilitate participants’ social and emotional development
  • Bachelor’s Degree, preferably in education or related fields
  • Minimum 2 years’ experience working in education with schools or community groups
  • Spanish speaking, reading and writing fluency required
  • Experience working with elementary or middle school aged children
  • Experience working with diverse populations and cultures
  • Excellent written and verbal communication skills
  • Self-motivated with strong organizational skills
  • Ability to manage multiple priorities
  • Strong interpersonal skills
  • Strong commitment to the mission of the BLC
  • Computer skills including Microsoft Office, email, internet navigation, and effective use of social media
  • Must have reliable form of transportation and valid driver’s license

Please submit a resume and cover letter no later than 7/30/17 to